CIS Important Dates and Deadlines

 

Fall 2016 semester

Official CIS Results post to MyCIS & *CIS Results Site on Feb. 10

*Survey results are eligible for inclusion on the CIS Results Site only if:

  • configuration of the Class Unique Number(s) is consistent with that as defined for a course by the Office of Institutional Reporting, Research, & Information System (IRRIS)
  • the record contains at least five responses
  • the record meets the 20% response rate minimum threshhold
  • a Basic (B) or Expanded (E) series form was utilized. Such forms are the only approvide forms for officially recognized courses/faculty as they contain the "Core 12" items which collectively were created and mandated by UT Faculty Council & UT System. Survey results for which a TA-specific form was utlized do not post to the CIS Results Site even if the previously stated criteria are met; TA forms do not contain the mandated "Core 12" items which are required for faculty.

Spring 2017 semester

The Official CIS Request Period is March 20-31

  • Authorized department CIS Contacts (staff; not faculty) utilize the CIS Administrative system to manage paper and electronic CIS requests on behalf of the departments/instructors.
  • In order to access the CIS Administrative system, the dept. staff person (CIS Contact) must first communicate his/her status as a CIS Contact to the CIS Office and complete the CIS Departmental Contact training class. Registration for this class occurs via UTLearn.
  • Faculty/TAs/AIs should inquire within the academic department regarding departmental CIS management (e.g. requests, processes, deadlines). During the CIS Request Period, instructors may utilize their MyCIS page to see the name of their primary CIS Contact as well as current CIS requests made on their behalf by the associated CIS Contact.

The Official CIS Administration Period is April 24-May 5

  • Between April 10-21, the CIS Office will email CIS Contacts once their department's paper CIS are ready for retrieval from the Scanning Office; details regarding retrieval are provided at that time. Instructors are not permitted to retrieve paper CIS directly from the CIS Office and should inquire within their academic department regarding paper CIS administration practices managed by the department.
  • Department CIS Contacts are responsible for managing paper CIS administrations and must ensure CIS packets are kept in a secure location for data integrity purposes. It is essential to implement a process wherein the correct packet is retrieved for the correct class/instructor.
  • Paper CIS must be completed in pencil; therefore, it is recommended that each department provide pencils to students for the paper CIS administration.
  • Electronic CIS (eCIS) are available to associated students only during the Official CIS Administration Period. Students with assigned eCIS receive up to four auto email notifications (total, not per eCIS) with instructions to login to the eCIS site. More information about "How to Take an eCIS" can be found here.
  • Instructor may choose to "administer" the mobile-adaptive eCIS during class time just as in paper CIS administration. Per policy, instructors may not be present during any CIS administration.

The paper CIS RETURN DEADLINE is May 17. (Exception: Identified paper CIS for Maymester or Intercession courses may be returned by the summer CIS Return deadline)

  • In order to be officially processed for posted results, a paper CIS must be returned by the department to the Scanning Office or CIS Dropbox (both located in the GSB 2.100 Corridor) by this deadline.
  • The CIS Office will notify department CIS Contacts via email between May 30-June 5 regarding retrieval of their department's paper CIS for the Provisional Results Period and Official Retention Period.
  • Academic departments are responsible for official retention management of paper CIS according to university policies for records management.
  • The department may designate instructors as custodians of their paper CIS during the Retention Period (10 years), but paper CIS are property of UT Austin (not instructors).

Provisional Results for electronic CIS (eCIS) post to MyCIS on May 19. [*exception: provisional eCIS results for Law courses post on June 19]

Provisional Results for paper CIS post to MyCIS on June 9 [*exception: provisonal paper CIS results for Law courses post on June 19]

  • MyCIS is a restricted site: Instructors may access their own results only and authorized CIS Contacts (dept. staff) may also access this site for business or educational purposes.
  • Student comments on paper CIS are available only via the hard copies.
  • Student comments on eCIS are available to instructors via their MyCIS page (for their own results only) and to authorized department CIS Contacts. They are not posted publicly.

The RESCAN PERIOD, used to correct a detected CIS processing error, is June 12-20.

  • Instructors who discover a processing error (= compare posted results on MyCIS to data contained in packet) should coordinate with their dept. CIS Contact re: submitting a Rescan request to the CIS Office.
  • Forms completed in pen, as well as variant form types (e.g. an E100 form included in a packet of B100 forms; photocopied forms), cannot be scanned for results though they are returned within the packets; therefore, the aforementioned disqualified forms are not included in posted results and do not qualify for a RESCAN.
  • A perceived discrepancy in a student's response pattern on a form is not a CIS processing error and does not qualify for a Rescan. Per policy, the CIS Office does not alter or delete student responses.

Official CIS Results post to MyCIS & *CIS Results Site on June 21

*Survey results are eligible for inclusion on the CIS Results Site only if:

  • configuration of the Class Unique Number(s) is consistent with that as defined for a course by the Office of Institutional Reporting, Research, & Information System (IRRIS)
  • the record contains at least five responses
  • the record meets the 20% response rate minimum threshhold
  • a Basic (B) or Expanded (E) series form was utilized. Such forms are the only approvide forms for officially recognized courses/faculty as they contain the "Core 12" items which collectively were created and mandated by UT Faculty Council and UT System. Survey results for which a TA-specific form was utlized do not post to the CIS Results Site even if the previously stated criteria are met; TA forms do not contain the mandated "Core 12" items which are required for faculty.